Kerry Bio-Science
: Nairobi, Nairobi County, Kenya
Date : 2023-04-25
Job SummaryThis position is responsible and accountable for and the preparation of payments, reconciliation of supplier statements, bank & cash management,budgeting & planning and reporting monthly, quarterly, annually and/or at any given specific point in time, in accordance with International Financial Reporting Standards (IFRS), statutory, organizational or other external reporting requirements
Job Description
JOB DESCRIPTION
Job Title Finance Assistant
Company Micro Enterprise Support Programme Trust (MESPT)
Department Finance & Administration
Position Reports to Programme accountant
Duty Station Nairobi
Salary Grade 5
Benefits 25 days annual leave, Medical Insurance, 20% Gratuity and 7.5% leave allowance
Restrictions 3 Month probation period, 3 years fixed contract and 1-month notice period
Expected Travel Occasional travel
Job Purpose
This position is responsible and accountable for and the preparation of payments, reconciliation of supplier statements, bank & cash management,budgeting & planning and reporting monthly, quarterly, annually and/or at any given specific point in time, in accordance with International Financial Reporting Standards (IFRS), statutory, organizational or other external reporting requirements.
Key Responsibilities
Financial Management and Control
Any Other Duties that may be assigned by the Programme accountant
Key Relationships
Internal
Knowledge, Experience and Skills
Job Description
JOB DESCRIPTION
Job Title Finance Assistant
Company Micro Enterprise Support Programme Trust (MESPT)
Department Finance & Administration
Position Reports to Programme accountant
Duty Station Nairobi
Salary Grade 5
Benefits 25 days annual leave, Medical Insurance, 20% Gratuity and 7.5% leave allowance
Restrictions 3 Month probation period, 3 years fixed contract and 1-month notice period
Expected Travel Occasional travel
Job Purpose
This position is responsible and accountable for and the preparation of payments, reconciliation of supplier statements, bank & cash management,budgeting & planning and reporting monthly, quarterly, annually and/or at any given specific point in time, in accordance with International Financial Reporting Standards (IFRS), statutory, organizational or other external reporting requirements.
Key Responsibilities
Financial Management and Control
- Review and verify all invoices /payment programme vouchers for approval of payment.
- Prepare the general ledger and run the trial balance to confirm accuracy of the general ledger.
- Remit statutory deductions and taxes including but not limited to PAYE, VAT, , withholding tax ,NSSF,NHIF,NITA,HELB
- Review supplier accounts
- Monthly Intercompany/project reconciliations for all the General ledgers
- Ensure adherence to internal controls, organizational policies, donor, and statutory regulations for all the program activities.
- Maintain Asset register and conduct asset verification exercise for program activities.
- Ensure effective utilisation of Navision ERP line with approved guidelines.
- Ensure effective filing, manual or electronic.
- Contribute to continuous improvement of automation in the institution.
- Identify and report all risk identified during operations.
- Participate in developing, managing, and reporting on variances of all the institutional budgets.
- Plan for partner reviews, Internal and External audits for all the programs activities
- Address issues raised in draft reports and management letters and give.
- Undertake corrective and preventive actions identified by partner reviews and audits, investigations or other assessment mechanisms within the agreed time frame in all the program activities
- Prepare monthly Financial Accounts and Management reports and document the variances
- Develop procedures aligned to approved policies, ensure compliance with policy & donor regulations and effect controls and sensitize staff on the policies and procedures
- Ensure all activities financial controls are put in place and monitor the same
- Conduct program staff sensitization sessions periodically to keep staff abreast of policies and procedures.
Any Other Duties that may be assigned by the Programme accountant
Key Relationships
Internal
- Programme Managers
- Credit & BD Manager
- ICT Manager
- MEAL Manager
- Administration Officer
- Procurement officer
- Programme accountants
- Internal & External Auditors
- Implementing partners
- Stakeholders including financial institutions, donors, and private companies
- Knowledge of financial regulations and relevant statutory laws
- Unquestionable integrity, confidentiality, and respect
- Ability to work under pressure and manage time effectively
- Excellent negotiation, interpersonal, verbal, and written communication, and presentation skills
- Excellent organizational, planning and execution skills
- Excellent ICT skills including a good knowledge of MS Office and accounting software
- Attention to detail and the ability to produce timely and accurate financial reports
- Accountable: Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
- Embracing Change: Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
- Team Player: Working as part of a team by being supportive, flexible and showing respect for each other
- Innovative: Thinking creatively and outside of the box so that ideas generated create a positive outcome
Knowledge, Experience and Skills
- Minimum of 3 years relevant experience
- Excellent working knowledge of MS Office Suite
- Excellent working knowledge of Financial ERP system
- Excellent knowledge of IFRS and its application
- Bachelor’s degree in commerce, business administration, economics, or related field
- A CPA (K) holder or equivalent will be an added advantage.
Social Plugin